Symposium Submission Requirements

Abstract Submissions

Online submission is available until October 8. We request that you submit an abstract of your poster presentation before Friday, October 8, 12 pm.

Example Abstract

The lead researcher will submit on or before Oct. 8th:

  • His/Her contact information
  • Title of research project
  • Author names (and affiliations)
  • Overview of research project (40 words or less)
  • Abstract (400 words or less)
Prior to the Fri, Oct 15th deadline, you will need to submit:
  • 3-5 minute Video of your research project - video can be a voice over PowerPoint, a talking head, or a demonstration of the research project
  • Complete poster submission form

Submission requirements: 

A few notes about submission:

  • Primary contributor’s name
  • Contact Information
  • Primary department of your research.
  • Abstract submissions can be by either the student or faculty member. The faculty member is typically listed as the last author.
  • Submissions with 5 or more authors must complete the submission, but in addition, please email your abstract including all authors and affiliations directly to Mary Tracy Bee in a Word formatted document. 
  • Abstract:  The body of the abstract is limited to 400 characters words or less. Do not indent the paragraph. The abstract should consist of text only. Do not include citations, tables or illustrations, or use undefined abbreviations. The abstract should consist of text only. Do not include citations, tables, nor illustrations, or use undefined abbreviations.  Do not include references in the abstract. If within your abstract, you must include a formula or a special symbol, please send this directly to Dr. Mary Tracy-Bee at as a pdf file and as a .docx file. 
  • By October 14, you will be informed of your poster number. 
  • Deadline for poster printing and video link submission: Friday, Oct 15, 12 pm. Submit your poster printing & video link submission form here. If you have any questions regarding poster printing, please direct them to Bruce Balconi. Bruce can be reached at:  Questions regarding video posting, please direct them to Dr. Rick Hill. Dr. Hill can be reached at:   
  • All posters must be set up the day before the event, THURSDAY, October 28. Failure to comply will result in losing your eligibility for an award.   
  • Know your poster number before you arrive to set up.  This will expedite the setup period. 
  • We require one of the authors or a responsible designee to be present at your poster between 9:30 am and 12 pm to interact with the judges and visitors.  If this is not possible, we will need to arrange for your poster to be judged before the event.  Please inform Dr. Mary Tracy-Bee to make these arrangements at by October 8, noon. 
  • Please direct any questions about abstract submission and publication to Dr. Mary Tracy-Bee at 

    We are looking forward to learning about your research. Thank you for your involvement.   

Video Presentation

Prior to the October 15th deadline, you will need to submit one:
  • 3-5 minute Video of your research project

Instructions for poster presentations

Any questions regarding your submission should be directed to Mary Tracy Bee at

This is a hybrid event, and you are required to complete the poster printing & video link submission form by October 15, 2021.

Contact us with any questions…

Symposium Co-Chairs